It is the policy of the library board for the meeting room to be available to the community for educational, cultural and leisure activities. The board gives priority to library sponsored or co-sponsored events; determines all charges; reserves the right to accept or refuse a reservation or cancel any booking at the discretion of the librarian.



Application for the meeting room is made through the library using their form; original form is kept by the library – copy to the applicant. Library programs will be given priority in the use of the room.


All programs must be free and open to the public. Because the library encourages uses by many groups, the meeting room may be booked no more than once a week on a continuing basis. Special time limited activities i.e. 6 week programs may apply for consideration.


Notice to cancel must be given to the library 24 hours in advance. Failure to do so may result in loss of booking privileges. Programs may not disrupt the use of the library by others. All organizations must clearly specify their own name in advertisements of meetings held in the library.


The applicant must provide all set-up and clean-up labor. Library must be left in a clean and orderly condition. Users must pay for any repair of damages to facilities. The library will not be responsible for any materials or equipment left in the building.


Catering facilities other than coffee and similar refreshments need prior approval by the library. No alcoholic beverages may be dispensed or consumed on library property. No smoking is permitted on library premises.


Granting of permission to use Kanhiote Library does not constitute an endorsement by the library staff or Board of the users or their beliefs.


Volunteer Policy

Kanhiote - Tyendinaga Territory Public Library is committed to the utilization of all available resources to further its goals. It has been demonstrated that volunteers can enrich services and inform the public about services. Within an effectively managed programme, volunteers can perform tasks efficiently and responsibly.Volunteers shall only be used by Kanhiote - Tyendinaga Territory Public Library to enrich or expand services, or to free skilled paid staff for other duties. Volunteers shall not be used to replace paid employees.Kanhiote - Tyendinaga Territory Public Library shall be responsible for selecting, interviewing, assigning, and terminating volunteers.Each volunteer shall have a specific paid staff member to whom he or she reports and with whom to discuss problems.Each volunteer shall be made aware of the Kanhiote - Tyendinaga Territory Public Library rules and expectations.In the event of an opening for a paid position on the Kanhiote - Tyendinaga Territory Public Library staff, volunteers who apply for the position shall be evaluated on the same basis as all other applicants.A volunteer shall perform his or her duties in the Kanhiote - Tyendinaga Territory Public Library in the presence of at least one paid staff member or one member of the Board.When taking on the services of a volunteer or volunteers, the Kanhiote - Tyendinaga Territory Public Library shall take steps to ensure that appropriate coverage has been obtained for Worker’s Compensation and liability.All volunteer applicants shall be asked to complete an application form stating: date of application; name, address, telephone number; emergency contacts; days and times available; starting date; relevant education and/or experience; interests and skills.Each volunteer selected to perform duties at Kanhiote - Tyendinaga Territory Public Library shall be required to sign a volunteer agreement and shall be provided with a volunteer job description.